Subscribe to our Newsletter

12 Best Apps for Managers in 2023

UTrakk Team

(Article updated in March 2023)

Productivity apps for managers are lifesavers for anyone with a team to manage. These management tools make everyday repetitive tasks easier to handle through automation. In fact, any manager will tell you that the biggest challenge they face is trying to achieve efficiency and bring out the best in their teams regardless of sector.

Management productivity tools, when chosen right, can make a significant positive difference for managers. That said, there are too many tools out there, and it's easy to be bogged down by all the shiny features they offer. However, we've simplified the process for you by outlining 10 apps that make life easier for managers. Before we get into that, why do you need management tools?

Key takeaways

  • The post starts by acknowledging how challenging it can be to organize tasks and projects without the right tools. It then presents the top management apps for 2023, which offer features such as task and project management, team collaboration tools, file sharing and storage, time tracking, calendar integration, customizable dashboards and workflows, integration with other apps, progress and performance tracking, reporting and analytics, among others.
  • The list of apps includes UTrakk, Beekeeper, Slack, ClickUp, Quickbooks, iObeya, Teams, Looms, and Mural. The post provides a brief overview of each app, highlighting its key features and benefits. For example, Loom is noted for its user-friendly interface and easy to get started  experience for managers while UTrakk is praised for its Expert implementation and support services through the creation of a team of superusers, to ensure sustainable adoption. Slack is described as a powerful communication tool, ClickUp as a versatile project management solution, and Airtable as a database that can be customized and used as a project management tool.
  • The post emphasizes that these apps can be customized according to specific needs and integrated with other tools for additional functionality. It also notes that the apps offer customer support options, which can help users resolve issues and make the most of the app's features.
  • The post concludes by suggesting strategies to help manage tasks and projects effectively using these apps, such as utilizing templates, collaboration tools, and analytics. It emphasizes the importance of finding the right app for individual needs and encourages readers to research and try the ones that seem most promising. Finally the post emphasizes that training is key to accelerate your team adoption.

In a hurry? Save this article as a PDF.

Tired of scrolling? Download a PDF version for easier offline reading and sharing with coworkers.

Download a PDF version.


Why use tools and apps for managers?

Increase active supervision

Although active supervision is essential, especially in manufacturing, distribution, and construction industries, most managers simply don't have enough time to do it. We can attribute this to the numerous administrative and repetitive tasks that catch up with frontline management. Indeed, with management apps, frontline managers can get rid of these repetitive tasks.

Once they do, tools like UTrakk can help them spend more time in active supervision, coaching employees, collecting root cause analysis data, and spotting issues before they escalate.

IMPROVE YOUR SUPERVISION TOURS Gemba: Ultimate GuideDownload now

Boost team communication

Part of the apps available to management are instant messaging apps, video conferencing, and brainstorming tools. Such tools enable managers to communicate to employees in real-time while proactively addressing issues.

Make collaboration easier

Thanks to project management tools and the aforementioned messaging and video conferencing tools, collaboration in an enterprise is made easy.

Keep track of everything

With the complex ecosystem that is Industry 4.0, managers need to keep track of everything. From SOPs to compliance to employee engagement, there's a lot of information and data to handle. Trying to handle all these documents and data manually would be cumbersome, but with technology, managers can keep an eye on everything with just a few clicks.

Implement, test, and improve your processes with apps for managers

Because of access to data, easy communication, best practices, and SOPs, implementing new projects or processes is streamlined. With management tools, managers can analyze data quickly, seek feedback, and ensure their teams' overall health and performance.


How to choose tools and apps for managers?

Choose for the user, not the decision-maker

Choosing an app should be based on the user's needs and not the decision-maker's. For instance, a frontline manager would lean more towards tools that enable real-time communication and tracking of daily activities. On the other hand, executive managers would prefer tools that give them quick overviews and forecasts.

Go for flexibility when choosing apps for managers

Most people, including managers, like to work in ways that are familiar to them. When introducing new management tools, they need to be flexible to adapt to your company's best practices and way of working. You also have to consider how to bridge your company's generation gap when introducing a new tool or app. This may mean providing documentation for support or adapting your vocabulary when coaching others.

Choose efficiency when choosing apps for managers

All apps that become part of your management tools should reduce technical and administrative inefficiencies. In the wave of Industry 4.0 (and Industry 5.0), the ecosystem is dynamic, employee preferences have shifted, and new management models are taking root. For this reason, tools should focus on prioritization and inspiring innovation.

12 best apps for managers in 2023

Now that we have that covered, which apps should you consider as a manager? Whether you manage an office or a production unit, here are 12 tools to boost your productivity in 2023. (In fact, we use most of them here at Proaction International.)

Apps specifically developed for managers


1) UTrakk — Centralized 360 management tool

With UTrakk, you get access to daily and strategic management capabilities. For instance, you can set recurring meetings (called rituals) with UTrakk Assistant, centralize activities, assign people responsible for delivery, and prioritize high-value tasks and projects.

In addition, you can use the Discussion Thread to review previous meetings, the Agenda to list out all subjects that need to be discussed, and the Action list for actionable items.

The Field Tour Checklist enables you to digitalize your Gemba Walks. You can audit workstations to catch issues in real-time and document them through video, photos and assign people to take corrective action.

Also, the KPI dashboard helps you understand areas for improvement and track the impact of your management efforts.


  • Easy integration with your businesses processes and operations
  • Best-in-class customer support
  • Real-time collaboration with employees, stakeholders
  • Expert implementation and support services through the creation of a team of superusers, to ensure sustainable adoption.

Boost your operations  With UTrakk LEARN MORE


2) Beekeeper

Beekeeper is a mobile communication and employee management platform for businesses. As one of the best team management apps, it brings together in a single application all the elements needed by frontline employees: internal chat, publishing management messages via different channels, managing work schedules and leave requests, assigning tasks, surveys, integrating new employees, managing documents and procedures, etc. This operating system helps retain talent, improve frontline employee engagement and productivity through better communication between teams, while improving the performance of the organization using it. 

Beekeeper is an optimal solution for a variety of industries such as retail, manufacturing, hospitality, or healthcare for example. 


  • Enables clear and unified communication with frontline employees
  • Automate answers to the most common HR and IT questions with a chatbot
  • Enables integration with over 750 digital applications (OneDrive, ADP, UKG, Slack, EduMe, etc.), but also allows for custom integrations
  • Ability to communicate instantly in each employee's preferred language thanks to the integrated translation tool
  • High data protection (TLS 256 encryption, advanced firewall protection, regular security audits and ISO 27001 certified data vaults) 

  • No free version (only free trial version)
  • Less intuitive interface than some other platforms according to some users. 

Alternative to Beekeeper: Agendrix is a scheduling software, allowing managers to lighten their workload by offering better organization and communication between teams (work time, payroll, vacations, location, etc.).


3) Leapsome

Leapsome is an intelligent platform dedicated to improving people management processes, focusing on both performance management and employee engagement and development for small, medium and large companies. It offers an all-in-one formula for managing productivity while providing personalized learning. It also integrates with various productivity platforms such as Slack, Teams and many others.

Cloud-based and combining 91 features, Leapsome centralizes many practical tools: goal management and OKRs, performance appraisals and 360-degree diagnostics, employee training and onboarding, employee motivation surveys, feedback and kudos, meeting management.


  • Simple and intuitive design for all employees to use
  • Sharp, flexible, all-in-one tool that adapts to individual needs
  • Excellent integration with existing HR and communication tools
  • 24/7 telephone support (direct response)
  • Affordable cost
  • Fully secure, ISO 27001 certified and GDPR compliant platform


  • Leapsome is not available on mobile

Alternative to Leapsome: Lattice also offers a large number of functionalities for personnel management. Moreover, unlike Leapsome, this software offers mobile access, alerts/notifications, market data analysis and real-time analysis.


4) iObeya — Digital whiteboard for lean and agile teams

iObeya combines a virtual whiteboard with lean and agile features to create a powerful team collaboration tool. With the Agile capabilities, you can, indeed, make Agile Cards, Agile Boards, and ALM integrations.

The Lean Enterprise functionality enables you to manage portfolios, assign tasks, map existing flows to identify bottlenecks, and plan long- and short-term goals.


  • Easy creation of dashboards to manage everyday operations
  • Digitized rituals that reduce human errors and promote collaboration


  • It's not a plug and play application as it needs some knowledge of APIs


Quickbooks app on tablet

5) Quickbooks — A budgeting app for managers

QuickBooks is an accounting tool that keeps all your financial statements and reports in a single place. Indeed, with QuickBooks, you can handle inventory management, pricing rules, job costing, time tracking, and payroll processing.

QuickBooks keeps track of your team's expenses and ensures that everyone is paid on time. You can create invoices on QuickBooks and set reminders for payments due. Finally, you can generate reports to understand how you spend and forecast growth.


  • Unlimited free customer support and training for US-based businesses
  • Specific features based on industry such as healthcare, construction, wholesale, manufacturing, etc.
  • Easy data import and report generation, so you have a quick overview in seconds
  • Option to host the Enterprise app on your servers for more control and added security over your organization's information


  • Relatively slow if your company data file size is huge which can cause delays in generating financial reports

QuickBook alternative: NetSuite ERP if you are looking for a holistic financial management tool.

More general applications

Slack app on smartphone

6) Slack — Instant messaging

Slack is an instant messaging app for teams and can be used by small businesses and large enterprises alike. It surpasses the functionality of instant messaging to include video conferencing, task assignment, and Slack channels for different Workstation teams.

If you want a robust and intuitive communication tool with a modern feel to it, Slack might be your best option. In terms of security, Slack is, indeed, one of the best out there. It integrates with other data protection services to keep your organization's information safe when communicating with staff, teams, and vendors. Also, unlike email, you won't have to deal with constant spam messages and phishing attacks.

Slack integrates with more than 2000 apps and tools so you can collaborate on documents, plan projects, track time and keep up with your accounting. Even better, you can securely collaborate with outside partners through Slack Connect without exposing your data to breach.


  • 99.9% guaranteed uptime (meaning you'll always access the Slack features when you need them)
  • Designated customer support and account manager
  • Top-level security functionality and support in their enterprise grid plan (to keep your company's information secure)


    • The Shared Channels, Threads, and Apps can get out of hand if control measures are not in place

Slack alternative: Chanty is a more affordable alternative to Slack that is perfect for smaller teams that do not need the bells and whistles of an Enterprise plan.

Logo_0000_Teams (2)

7) Teams – Enterprise video conferencing

Teams is a product of Microsoft and a cloud-based application for enterprise communication. This app for managers is robust, full of productive features, and reliable. With Teams, you can chat with team members, share files and do video conferences. Further, the most impressive part of Teams is its video conferencing capability.

Video conferences on Teams allo

w for speed, security, and numerous integrations. For instance, if you collaborate on documents, you can automatically save them to One Drive for easy access. However, if you don't have Wi-Fi access, you can join conferences by dialing into audio. You can share screens and whiteboards, pin users to the main view, and suppress background noise with the noise suppression feature. Furthermore, Teams integrates seamlessly with other Microsoft products like Office 365 and other 100 non-Microsoft products.


  • Advanced security functions to protect your data, like two-factor authentication and single sign-on (SSO)
  • Fast support and training to make the most of teams which includes round-the-clock phone and web support
  • Lastly, cost-effective pricing for large teams (can support 10,000 or more users)


    • Complicated navigation
  • The user interface can feel a little out-of-date

Teams alternative: Google Workspace which offers video conferencing, one-on-one chats, built-in calendar, and integrates with all Google apps.


8) Loom — Video tutorial creation

Loom is a nifty video creation tool that managers can use in several ways. For instance, you can use Loom to create tutorials on a new system, onboard new employees, or answer recurrent employee questions.

One reason why Loom has risen to popularity is that the video covers both your webcam and screen. In addition to video tutorials, Loom comes equipped with transcription functionality, the ab

ility to add Call-to-Actions, and a Loom mobile app.


  • User-friendly and easy to get started app for managers
  • Superfast recording
  • Control functionality through password-protected videos (lets you choose who can access your videos and who can't)
  • Easy sharing (once you hit stop, a link is automatically created for sharing)


    • The interface is not as intuitive as it can be
    • Has limited video editing capabilities

Loom alternative: Snagit, a video recording and screen capture tool. Like Loom, Snagit allows you to capture your screen simultaneously with your webcam. Snagit also comes with a load of templates for faster video creation and the option to create videos from images.



9) ClickUp — Project management for complex projects

ClickUp is one of the most comprehensive projects management tools for dynamic teams on the market. It covers every

thing from project to-dos to knowledge documentation to assigning tasks and events. ClickUp can be incredibly handy for large teams with multiple projects at a go. On the issue of integration, ClickUp integrates with more than 1000+ tools as listed on its marketplace.


  • Excellent reporting and dashboard view
  • Excellent customer support and continuous product enhancement
  • Lastly, cost-effective by providing numerous PM and remote team working software under a single application


  • Too many customization options and features make the learning curve steep
  • User Interface needs some improvements to make it more user-friendly

ClickUp alternative:, for planning, tracking, and delivering projects.


10) SurveyMonkey — Collecting employee feedback

SurveyMonkey is a simple, intuitive survey tool for managers who want to get employee feedback fast. It comes with strongly built data and analysis features to assess the feedback you receive and compile it into reports.

With SurveyMonkey, you can quickly set up questions from their question banks and use one of the readily available templates to execute the survey. SurveyMonkey can also be used by single users or as a collaboration by multiple people.

In addition, one can easily set and share roles and designate access permission. The Smart Notifications feature lets you share, monitor, and distribute responses to your surveys.


  • Hundreds of integrations that make surveying your team much easier
  • Refined custom surveys with features like multilingual support, so you can survey people in the language most comfortable to them
  • Easy to use interface with only 5 steps between creating and analyzing surveys


  • Quite expensive

SurveyMonkey alternative: Qualtrics, for managers that want to dive deeper into feedback on employee experience.


Mural app on desktop

11) Mural — Visual collaboration for teams

Mural is a digital whiteboard application that lets teams collaborate and brainstorm ideas. It is beneficial for smaller teams as it allows for creative brainstorming on various issues in your organization.

Since it's easy to use, Mural lowers the barrier for engagement, helping you gain input from each team member. Once you have the input, you can use Mural's inbuilt anonymous voting system to select ideas.

Mural comes with 200 pre-built templates incorporating agile, design sprints, retrospectives, etc.


  • Intuitive drag and drop capabilities to easily add and delete files
  • Quick set up to save time and get started on brainstorming immediately
  • The whiteboard supports many file formats, including video embeds, pdfs, and images which makes team brainstorming easier
  • Lastly, a varied template collection


  • Does not support interactive charts and reports
  • Templates are not customizable


12) Clockify — Time tracking for hybrid office teams

If you are looking for time management apps, you should definitely consider Clockify. Whether you manage a hospital floor or an upscale downtown office, time tracking software is a must-have for every manager. Clockify fits the bill for hybrid teams that want to track employee time, identify gaps in time management, and improve overall productivity.

With Clockify, you can understand which projects take the most time and get custom reports daily, weekly, or monthly. Approving team worksheets is also made easier, as is assigning shifts and team members to projects.


  • Lock time and force-time features to prevent editing of past time logs or editing time entries
  • Option to receive notifications when employees work overtime
  • Integrated team calendar to realize time gaps in your staff's shifts
  • Lastly, self-hosting options if you want more control and privacy


  • Limited customization options for the auto-generated reports
  • Costs extra to access comparison of budget vs. labor costs

Clockify alternative: Homebase, for service-heavy businesses.

THE 4.0 APP FOR MANAGERS  UTrakk DMeSDownload the brochure

Wrap up on the top apps for managers

All these management tools can increase productivity one way or the other. However, too many of them do injustice to productivity and automation. That said, a Daily Management System (DMS) like UTrakk combines various functionalities and features to create a robust, 360-degree approach to management.

Download the UTrakk brochure to learn more about the most comprehensive tool for managers in 2023.

FAQ - 12 Best Apps for Managers in 2023

What are common management App features?


How to choose effectively a management application?


What features does a time management app offer?


What features does a team management app offer?


What is the difference between Daily Management System (DMS) and a Management App?


What are the main obstacles when setting up an application for managers?


How to accelerate team adoption when setting up apps for managers?

UTrakk Team

UTrakk Team

UTrakk helps managers multiply the impact they create in their role to improve both their company's performance and their employees' work experience. UTrakk encapsulates Proaction International's 17 years of continuous improvement consulting experience into a digital tool to take the managerial orchestration of organizations to another level.

Need support in digitizing your management?

Proaction International's team of management digitalization experts will help you select the right technology tool and accelerate its adoption by your teams for rapid benefits.

UTrakk Team

UTrakk Team

UTrakk helps managers multiply the impact they create in their role to improve both their company's performance and their employees' work experience. UTrakk encapsulates Proaction International's 17 years of continuous improvement consulting experience into a digital tool to take the managerial orchestration of organizations to another level.