--- title: Why and how to digitize SOPs? description: NEW UTrakk Knowledge Center - Digitalize your SOPs to empower your teams and help them become more agile to perform better image: https://blog.proactioninternational.com/hubfs/AnyConv.com__35.webp --- [![Proaction International, a dss+ company logo](https://blog.proactioninternational.com/hubfs/logo-proaction-dss-blog-en.svg) ](https://www.consultdss.com/proaction-international-is-now-dssplus/) [![UTrakk logo](https://blog.proactioninternational.com/hubfs/UTrakk-logo-RGB.svg) ](https://www.utrakk.com/) [![UTrakk logo](https://blog.proactioninternational.com/hubfs/UTrakk-logo-RGB.svg) ](https://www.utrakk.com/) [![Proaction International, a dss+ company logo](https://blog.proactioninternational.com/hubfs/logo-proaction-dss-blog-en.svg) ![Proaction International icon](https://blog.proactioninternational.com/hubfs/Proaction%20Blog%202022/images/proaction-mini.svg) ](https://www.consultdss.com/proaction-international-is-now-dssplus/) [![UTrakk logo](https://blog.proactioninternational.com/hubfs/UTrakk-logo-RGB.svg) ![UTrakk icon](https://blog.proactioninternational.com/hs-fs/hubfs/favicons/favicon-utrakk2.png?width=400&height=415&name=favicon-utrakk2.png) ](https://www.utrakk.com/) [PERFORMANCE INSIGHT](https://blog.proactioninternational.com/en?hsLang=en) - [Leadership Development](https://blog.proactioninternational.com/en/tag/leadership-development?hsLang=en) - [Operational Excellence](https://blog.proactioninternational.com/en/tag/operational-excellence?hsLang=en) - [Management Digitalization](https://blog.proactioninternational.com/en/tag/management-digitalization?hsLang=en) - [Industry 4.0 and 5.0](https://blog.proactioninternational.com/en/tag/industry-4-0-and-5-0?hsLang=en) - [Case Studies](https://blog.proactioninternational.com/en/tag/case-studies?hsLang=en) - [Videos](https://blog.proactioninternational.com/en/tag/videos?hsLang=en) - [Free Resources](https://blog.proactioninternational.com/en/tag/free-resources?hsLang=en) [All Topics](https://blog.proactioninternational.com/en?hsLang=en) ## CONTENTS #### Share this article ** ** ** ### Download a PDF version. ## Digitalize Your Sops With UTrakk’s Knowledge Center ![pro_utra](https://blog.proactioninternational.com/hs-fs/hubfs/Proaction%20Blog%202022/images/pro_utra.png?width=641&height=71&name=pro_utra.png) Downloaded on: October 1, 2024 [Home Blog](https://blog.proactioninternational.com/en?hsLang=en) [Industry 4.0 and 5.0](https://blog.proactioninternational.com/en/tag/industry-4-0-and-5-0) Digitalize Your Sops With UTrakk’s Knowledge Center end_cont # Digitalize Your Sops With UTrakk’s Knowledge Center ![UTrakk Team](https://blog.proactioninternational.com/hubfs/utrakk-dmes-carre-RGB.png) [Written by UTrakk Team](https://blog.proactioninternational.com/en/author/équipe-utrakk-digitalisez-votre-organisation-managériale)  • February 1, 2023 ![Digitalize your SOPs with UTrakk's knowledge center](https://blog.proactioninternational.com/hubfs/AnyConv.com__35.webp) Establishing [standard operating procedures](https://blog.proactioninternational.com/en/leader-standard-work?hsLang=en) is an important milestone towards [operational excellence](https://blog.proactioninternational.com/en/operational-excellence-definition?hsLang=en). Digitalizing them is the next step. This is now possible and easy with [UTrakk](https://utrakk.proactioninternational.com/index.html)'s Knowledge Center, a powerful tool for the digitalization of your standard operating procedures. In this article: - [What is a standard operating procedure (SOP)?](https://blog.proactioninternational.com/en/digitalize-sop-utrakk-knowledge-center#SOP) - [Why is it important to digitalize SOPs?](https://blog.proactioninternational.com/en/digitalize-sop-utrakk-knowledge-center#digitalisation) - [How to digitalize SOPs with UTrakk's Knowledge Center](https://blog.proactioninternational.com/en/digitalize-sop-utrakk-knowledge-center#CC_UTrakk) ![](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7) ## **What is a standard operating procedure (SOP)?** A [Standard Operating Procedure (SOP)](https://en.wikipedia.org/wiki/Standard_operating_procedure) is a written document that details an organization's work guidelines and best practices step by step. Standard operating procedures help: - Document an organization's operations in a detailed and formal manner; - [Systematize processes](https://blog.proactioninternational.com/en/utrakk-software-integration-optimizes-processes?hsLang=en) by standardizing them; - Ensure compliance with organizational, industry, and government regulations; - Clearly define the roles and responsibilities of each person for a better distribution of time and tasks; - Make the work environment more productive; - Shift to continuous improvement.   ![UTrakk-image-sec-SOP-800x586px-EN-1](https://blog.proactioninternational.com/hs-fs/hubfs/UTrakk/Centre%20de%20connaissances/UTrakk-image-sec-SOP-800x586px-EN-1.png?width=600&name=UTrakk-image-sec-SOP-800x586px-EN-1.png)   ## Why digitalize SOPs? **Far from a simple change of medium, digitalizing SOPs implies a further step into optimizing an organization's operations.** Indeed, eliminating friction points and increasing performance and quality of service are key in the digital transformation of organizations for a transition to 4.0. This is achieved through the automation and centralization of activities, communications, and so on, thanks to technological tools. Actually, the approach has a lot in common with the [Lean principles](https://blog.proactioninternational.com/en/lean-management-waste-free-management?hsLang=en) in its essence. Digitalizing SOPs allows organizations to: - Map business processes - Dematerialize documents and eliminate paper - Secure data through controlled access - Centralize information and make it accessible to everyone who needs it - Facilitate the updating of processes and work instructions - Avoid misinterpretation with clear materials - Achieve greater team agility and versatility - Increase employee and [manager](https://blog.proactioninternational.com/en/frontline-manager-complete-guide?hsLang=en) autonomy - Accelerate the integration of new employees and managers Many tools can be used to digitize SOPs. Depending on the organization's needs and [technological maturity](https://blog.proactioninternational.com/en/industry-4.0-technologies-kickstart-digital-transformation?hsLang=en), various solutions may be of interest. *Say farewell to paper and go digital with the UTrakk Knowledge Center* [![DIGITALIZE YOUR FLOOR TOURS 4.0 GEMBA WALKDownload the brochure](https://no-cache.hubspot.com/cta/default/3433793/eb0543b3-0cda-4503-a0b4-690a82e43ced.png)](https://cta-redirect.hubspot.com/cta/redirect/3433793/eb0543b3-0cda-4503-a0b4-690a82e43ced)   ## UTrakk's Knowledge Center - Digitalizing SOPs for team performance Always evolving according to its mission to [centralize all essential tools](https://blog.proactioninternational.com/en/the-daily-management-system-an-essential-tool-for-industry-50?hsLang=en) for [better performance management](https://blog.proactioninternational.com/en/operational-performanc-the-key-to-operational-excellence?hsLang=en), [UTrakk](https://utrakk.proactioninternational.com/index.html) now includes a Knowledge Center module to digitalize standard operating procedures. With this new module, designed in collaboration with a panel of advanced users, UTrakk enables the digitalization and consultation of all procedures, work instructions, and best practices of an organization in one click. ![UTrakk CC GIF - FR](https://blog.proactioninternational.com/hs-fs/hubfs/UTrakk/Centre%20de%20connaissances/UTrakk%20CC%20GIF%20-%20FR.gif?width=1440&name=UTrakk%20CC%20GIF%20-%20FR.gif) *Documents can be grouped by workstation for a centralized, comprehensive resource accessible to teams.* ### Save this article as PDF Download a PDF version of this article for easy offline reading and sharing with colleagues. [Download](https://blog.proactioninternational.com/en/digitalize-sop-utrakk-knowledge-center#pop-up1) ### Download this article in PDF format ### Knowledge for performance Knowledge management is a major challenge for companies seeking to remain competitive. Indeed, processes evolve rapidly and teams must be equipped to maintain their assets. Digitalizing knowledge allows for greater agility with the ability to train and inform more employees in less time, thus reducing the impact of labor shortages. ### A simple and easy way to gain efficiency UTrakk's Knowledge Center makes it possible to digitalize documentation that usually lies dormant in binders to keep it alive and up to date. This allows organizations to turn knowledge into digital work instructions and bring them together in one place : - Basic operations - Preventive maintenance - Work instructions - Micro-lessons - Troubleshooting tips - Technical data sheets UTrakk allows teams to create their procedures and work instructions in a step-by-step mode and dynamize them by integrating images and videos.   ![2](https://blog.proactioninternational.com/hs-fs/hubfs/UTrakk/Centre%20de%20connaissances/2.png?width=600&name=2.png) *UTrakk's Knowledge Center enables the creation of step-by-step procedures and work instructions and the integration of images and videos.*   [![3 Methods to Implement Now HOW TO ACHIEVE OPERATIONAL EXCELLENCE Download our Whitepaper](https://no-cache.hubspot.com/cta/default/3433793/016d0a48-ed6d-474f-bbe2-c32e970c6661.png)](https://cta-redirect.hubspot.com/cta/redirect/3433793/016d0a48-ed6d-474f-bbe2-c32e970c6661) ## A 360° tool to improve the performance of managers and their teams With complementary modules such as the [Assistant](https://blog.proactioninternational.com/en/professional-resolutions-equipped-to-achieve-your-goals?hsLang=en), the [Field Tour](https://blog.proactioninternational.com/en/gemba-walk-is-good-active-supervision-tours-are-better?hsLang=en), [Project Management](https://blog.proactioninternational.com/en/ultimate-tool-for-managers-utrakk-dmes-keeps-evolving?hsLang=en), the Knowledge Center, and many others, UTrakk is the most complete tool on the market to assist, equip and help [managers progress](https://blog.proactioninternational.com/en/industry-50-management-skills-human-approach?hsLang=en) in their roles and responsibilities. The [multi-platform tool](https://blog.proactioninternational.com/en/utrakk-continuous-improvement-software?hsLang=en) is developed in collaboration with user managers to meet their actual needs and to help them better manage performance through digitalized best practices and facilitated collaboration. UTrakk allows managers to: - [Plan tasks and priorities](https://blog.proactioninternational.com/en/leader-standard-work-template?hsLang=en) - Conduct Gemba Walks and audits - Identify gaps, implement action plans and monitor projects - Manage meetings and collaborate as a team - Make informed decisions [using dashboards](https://blog.proactioninternational.com/en/manufacturing-dashboards-boost-productivity?hsLang=en), reports, and analysis - Bring your [continuous improvement](https://blog.proactioninternational.com/en/utrakk-continuous-improvement-software?hsLang=en) culture to life through coaching and KBIs.     [UTrakk optimizes managers' daily work](https://blog.proactioninternational.com/en/how-utrakk-optimizes-managers-daily-work?hsLang=en)   **[![Boost your operations  With UTrakk LEARN MORE](https://no-cache.hubspot.com/cta/default/3433793/f247c503-bd71-40ce-81e3-2c9fb4ed1921.png)](https://cta-redirect.hubspot.com/cta/redirect/3433793/f247c503-bd71-40ce-81e3-2c9fb4ed1921)** [ Industry 4.0 and 5.0 ](https://blog.proactioninternational.com/en/tag/industry-4-0-and-5-0) [ Productivity ](https://blog.proactioninternational.com/en/tag/productivity) [ UTrakk ](https://blog.proactioninternational.com/en/tag/utrakk) [ Management Digitalization ](https://blog.proactioninternational.com/en/tag/management-digitalization) ![UTrakk Team](https://blog.proactioninternational.com/hubfs/utrakk-dmes-carre-RGB.png) [**](https://ca.linkedin.com/showcase/utrakk-dmes) #### UTrakk Team UTrakk helps managers multiply the impact they create in their role to improve both their company's performance and their employees' work experience. UTrakk encapsulates Proaction International's 17 years of continuous improvement consulting experience into a digital tool to take the managerial orchestration of organizations to another level. ![PAI+UT_C4_PDF_Telechargeable_EN](https://blog.proactioninternational.com/hs-fs/hubfs/Proaction%20Blog%202022/images/PAI+UT_C4_PDF_Telechargeable_EN.jpg?width=1275&height=1650&name=PAI+UT_C4_PDF_Telechargeable_EN.jpg) ## Case Studies [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development) [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies) [ KPIs ](https://blog.proactioninternational.com/en/tag/kpis) [ Process Optimization ](https://blog.proactioninternational.com/en/tag/process-optimization) [ UTrakk ](https://blog.proactioninternational.com/en/tag/utrakk) [ Performance ](https://blog.proactioninternational.com/en/tag/performance) [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development)   |   [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies)   |   [ KPIs ](https://blog.proactioninternational.com/en/tag/kpis)   |   [ Process Optimization ](https://blog.proactioninternational.com/en/tag/process-optimization)   |   [ UTrakk ](https://blog.proactioninternational.com/en/tag/utrakk)   |   [ Performance ](https://blog.proactioninternational.com/en/tag/performance) #### [Cuisine Solutions Leverages Real-Time Data to Enhance Production Efficiency and Drive Growth](https://blog.proactioninternational.com/en/cuisine-solutions-leverages-data-to-enhance-production-efficiency?hsLang=en) by [Proaction International](https://blog.proactioninternational.com/en/author/team-proaction-international) Nov 15 [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development) [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies) [ Management Skills ](https://blog.proactioninternational.com/en/tag/management-skills) [ UTrakk ](https://blog.proactioninternational.com/en/tag/utrakk) [ Performance ](https://blog.proactioninternational.com/en/tag/performance) [ Management Digitalization ](https://blog.proactioninternational.com/en/tag/management-digitalization) [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development)   |   [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies)   |   [ Management Skills ](https://blog.proactioninternational.com/en/tag/management-skills)   |   [ UTrakk ](https://blog.proactioninternational.com/en/tag/utrakk)   |   [ Performance ](https://blog.proactioninternational.com/en/tag/performance)   |   [ Management Digitalization ](https://blog.proactioninternational.com/en/tag/management-digitalization) #### [Déli-Porc Develops an Agile, Digitalized Culture Focused on Optimization](https://blog.proactioninternational.com/en/deli-porc-develops-digitalized-management-for-outstanding-optimization?hsLang=en) by [Adeline de Oliveira](https://blog.proactioninternational.com/en/author/adeline-de-oliveira) Jan 24 [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development) [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies) [ Employee Engagement ](https://blog.proactioninternational.com/en/tag/employee-engagement) [ Management ](https://blog.proactioninternational.com/en/tag/management) [ Coaching ](https://blog.proactioninternational.com/en/tag/coaching) [ Management Skills ](https://blog.proactioninternational.com/en/tag/management-skills) [ Performance ](https://blog.proactioninternational.com/en/tag/performance) [ Leadership Development ](https://blog.proactioninternational.com/en/tag/leadership-development)   |   [ Case Studies ](https://blog.proactioninternational.com/en/tag/case-studies)   |   [ Employee Engagement ](https://blog.proactioninternational.com/en/tag/employee-engagement)   |   [ Management ](https://blog.proactioninternational.com/en/tag/management)   |   [ Coaching ](https://blog.proactioninternational.com/en/tag/coaching)   |   [ Management Skills ](https://blog.proactioninternational.com/en/tag/management-skills)   |   [ Performance ](https://blog.proactioninternational.com/en/tag/performance) #### [KEFOR Maximizes its Performance by Optimizing Manager Skills](https://blog.proactioninternational.com/en/kefor-maximizes-its-performance-by-optimizing-manager-skills?hsLang=en) by [Adeline de Oliveira](https://blog.proactioninternational.com/en/author/adeline-de-oliveira) Nov 13 [![Proaction International, a dss+ company logo](https://blog.proactioninternational.com/hs-fs/hubfs/Logo%20PAI%20et%20UTrakk%202023/PAI%20dss+/logo-proaction-dss-en-blanc.png?width=246&height=84&name=logo-proaction-dss-en-blanc.png) 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