Digitalize Your Sops With UTrakk’s Knowledge Center

Establishing standard operating procedures is an important milestone towards operational excellence. Digitalizing them is the next step.

This is now possible and easy with UTrakk's Knowledge Center, a powerful tool for the digitalization of your standard operating procedures.

In this article:

• What is a standard operating procedure (SOP)?
• Why is it important to digitalize SOPs?
• How to digitalize SOPs with UTrakk's Knowledge Center

What is a standard operating procedure (SOP)?

A Standard Operating Procedure (SOP) is a written document that details an organization's work guidelines and best practices step by step.

Standard operating procedures help:

• Document an organization's operations in a detailed and formal manner;
• Systematize processes by standardizing them;
• Ensure compliance with organizational, industry, and government regulations;
• Clearly define the roles and responsibilities of each person for a better distribution of time and tasks;
• Make the work environment more productive;
• Shift to continuous improvement.

Why digitalize SOPs?

Far from a simple change of medium, digitalizing SOPs implies a further step into optimizing an organization's operations.

Indeed, eliminating friction points and increasing performance and quality of service are key in the digital transformation of organizations for a transition to 4.0. This is achieved through the automation and centralization of activities, communications, and so on, thanks to technological tools.

Actually, the approach has a lot in common with the Lean principles in its essence.

Digitalizing SOPs allows organizations to:

• Map business processes
• Dematerialize documents and eliminate paper
• Secure data through controlled access
• Centralize information and make it accessible to everyone who needs it
• Facilitate the updating of processes and work instructions
• Avoid misinterpretation with clear materials
• Achieve greater team agility and versatility
• Increase employee and manager autonomy
• Accelerate the integration of new employees and managers

Many tools can be used to digitize SOPs. Depending on the organization's needs and technological maturity, various solutions may be of interest.

Say farewell to paper and go digital with the UTrakk Knowledge Center

UTrakk's Knowledge Center - Digitalizing SOPs for team performance

Always evolving according to its mission to centralize all essential tools for better performance management, UTrakk now includes a Knowledge Center module to digitalize standard operating procedures.

With this new module, designed in collaboration with a panel of advanced users, UTrakk enables the digitalization and consultation of all procedures, work instructions, and best practices of an organization in one click.

Documents can be grouped by workstation for a centralized, comprehensive resource accessible to teams.